📘 How Can I Add Our User Guide to the System?

If you have prepared a custom user guide for your organization and want users to easily access it, the system offers you two different options:

🧭 Option 1: Customize the Help Link

Path:
Administration > UI Configuration

On this page, you can define separate help links for four different user profiles:

• Employee
  
  

• Manager
  
  

• HR Partner
  
  

• System Administrator

➡️ For each profile, you should add a valid HTTPS-based link (e.g., a PDF or online document uploaded to Google Drive, OneDrive, or your corporate intranet).

• Paste the link into the corresponding field.
  
  

• Scroll down and click Save.
  
  

Once saved, users can access these documents by clicking the “Question Mark” icon at the bottom of the left-hand main menu.

💡 Tip:
The most secure and sustainable method is to upload your guides to an internal shared folder system and simply add those links here.

📣 Option 2: Share via Announcement

Path:
Click the Announcements button in the left-hand main menu.

• In the Subject field, add a short description along with the link to the guide.
  (For example: “You can access the Performance Process Guide here: [link]”)

• Click the Send button to publish the announcement.
  
  

• If needed, you can also set an Due Date for the announcement.

🎯 Summary

• Adding the link to the Help menu ensures users can always access it.
  
  

• Sharing it as an Announcement highlights the guide and draws more attention.
  
  

With these options, your organization’s user guides are always within reach — supporting a smoother and more informed user experience. 🚀📚