Bulk Employee Upload: Ready to Bring Your Team Onboard? 🚀

Bringing your team into the system can feel like inviting all your friends to a big party! 🎉 In this guide, you’ll learn how to upload employees into the platform all at once. Let’s get started!

Step 1: Preparation 📝

To upload employee data in bulk, you’ll need an Excel file.
Good news: we’ve prepared a sample template for you—it’s waiting at the end of this article!

Once you download the Excel template and fill it according to the column formats, follow this path:
Admin Panel > Invite Employees > Bulk Import

Fields in the Excel Template

Mandatory Fields (Must-Haves) ✅

• Email
  
  

• First Name
  
  

• Last Name
  
  

• Position
  
  

• Group
  
  

💡 Note: You can assign more than one group to a single employee.

Group Hierarchy & Naming Rules

• Employee Group: If an employee belongs to multiple groups, separate them with commas.
  
  

• Example: Software Development,Backend Development
  
  

• Order: Groups are arranged top-to-bottom and left-to-right.
  
  

• Example: Backend Development is considered a subgroup of Software Development.
  
  

• Unique Names: Each group name must be unique. For example, there can only be one Operations group.
  
  

• Defining Group Type: Use the "~" symbol to specify a group type.
  
  

• Example: Software Development~Department,Backend Development~Team
  
  

• Using "#": Employees won’t see any characters after a "#" in group names. This allows multiple groups with the same visible name.
  
  

• Example: DivisionA,Finance#DivisionA and DivisionB,Finance#DivisionB represent two separate Finance groups.
  
  

Optional Fields (Nice to Have!) 🌟

• Employee ID
  
  

• Manager Email
  
  

• HRBP Group
  
  

• Job Title
  
  

• Hire Date
  
  

• Matrix Manager Email
  
  

• Language (tr-TR or en-US)
  
  

• Group Manager (Yes/No)
  
  

• LDAP Username
  
  

• Location
  
  

• Salary
  
  

• Level
  
  

• Phone Number
  
  

Uploading the File 📤

Once your Excel file is ready:

• Drag & drop it into the bulk upload area.
  
  

• If you want the system to send invitation emails immediately, select the “Send Password Creation Email Now” option.
  
  

💡 Note: The invitation link is valid for 24 hours. If users don’t activate their accounts in time, you’ll need to resend the invitation.

Password Delivery 🔑

• If you check the “Send Password Creation Email Now” box, users will instantly receive an activation link.
  
  

• If you’re just testing the system, leave it unchecked.
  
  

• 💡 Important: If SSO (Single Sign-On) is active, password emails will not be sent. These users will log in directly via SSO.
  
  

Track Upload Status ⏱️

Follow this path to check the status of your bulk upload:
Administration > Background Tasks

Here you’ll see:

• The progress of your upload.
  
  

• If successful, you’ll see “Success” in the Result column.
  
  

• If you see “Fail,” there may be an error in your file—check your data and try again.
  
  

License Usage

• Every new active user consumes one license.
  
  

• If you exceed your license limit, you cannot add more users. To increase licenses, contact support@feedback4e.com.
  
  

• Passive users are not billed. When someone leaves the company, make sure to deactivate their account.
  
  

Importance of Unique Email Addresses

• Every user must have a unique email address.
  
  

• If you see a “This email already exists” error:
  
  

• Reactivate the passive user, or
  
  

• Update that user’s email address.
  
  

And That’s It! 🎉

You’re now a pro at bulk employee uploads! If you get stuck, we’re always here to help. Go ahead and bring your team into the system for an amazing start. 🚀